Project Administrator

23 May

Position: Project Administrator

Job description


Overall responsibilities:

Under the general direction of the Head of Construction & Delivery, you are responsible for the administrative functions associated with the project. You will manage correspondences, filing and record keeping for all projects being carried out by the construction and delivery department.

Key responsibilities:

  • Assist the Head of Delivery in all administration functions and processes
  • Preparing, maintaining, and updating files (electronic and paper) and internal databases.
  • Facilitate development of project plans and manage them from inception to completion
  • Assist in drafting official letters and emails
  • Monitor all moving parts of the project keeping them synchronized and moving forward by creating and updating workflows. manage schedules, arrange assignments and communicate progress to all team members
  • Ensure contracts documents have been reviewed by our legal department and signed accordingly on time.
  • Prepare, organize, and distribute all necessary project materials. Prepare and provide documentation to internal teams and key stakeholders
  • Organize and implement formulated policies and procedures
  • Schedule project meetings, file minutes and track deliverables from the discussions
  • Strategically create project plans, creating a timeline and setting benchmarks
  • Advise staff on adherence to set budgets and project schedule
  • Set goals, and thoroughly support project team members
  • Collaborate and assist in preparation of project presentations
  • Analyze project data and assist in the production of progress reports
  • Assist with procurement for the project as per company procedures.


Hard skills and experience:

  • At least 5 years’ work experience as a Project Administrator, Project Coordinator in construction industry/project management
  • Records Management training
  • Hands-on experience with technical documentation and schedules.

How to apply

Please submit your updated resume to and clearly indicate ‘Project Administrator’ on the subject line by May 31,2023.